01 · Compliance boundary
Confirm the applicable EU product route, importer responsibilities and exact document scope with qualified specialists before order release.
Anonymised sample assessment
The cheapest quote is not always the lowest-cost decision.
This illustrative assessment shows how RESET Supply turns supplier responses into a documented sourcing decision. Names and figures are anonymised; the structure reflects our working method, not a customer quotation.
Category
Outdoor aluminium & glass system
Target market
DACH commercial project
First-order scenario
€85k target purchasing value
Decision window
Supplier recommendation within 3 weeks
01 · Supplier comparison
Three viable factories. One defendable recommendation.
| Decision factor | Supplier A | Supplier BRecommended | Supplier C |
|---|---|---|---|
| EXW price index | 100 · lowest | 108 | 103 |
| Manufacturing fit | Medium | Strong | Strong |
| Engineering response | Weak | Strong | Medium |
| Documentation readiness | Material gaps | Structured | Partial |
| Lead-time promise | 11 weeks | 12 weeks | 10 weeks |
| Payment terms | 40 / 60 | 30 / 70 | 50 / 50 |
| Packaging risk | High | Low | Medium |
| Overall execution risk | High | Low | Medium |
Supplier B costs more at factory gate, but has the strongest engineering response, cleaner documentation, lower packaging risk and better commercial terms. That makes the total project risk—and the probable landed cost—lower.
02 · Landed-cost scenario
Compare what arrives—not just what leaves the factory.
Illustrative scenario only. Freight, tariff classification, duties, taxes and compliance costs must be validated for the actual product, route and Incoterm.
Supplier B product value€73,500
Samples & tooling€1,800
Export packaging€2,200
China inland & export handling€1,700
Freight & insurance assumption€5,200
Inspection & verification€1,200
Estimated duty provision€4,400
Project contingency€2,000
Estimated landed cost before import VAT€92,000
03 · Priority risk register
The decision is conditional—not blind.
02 · Drawing & tolerance freeze
Close interface dimensions, finish tolerances and approved materials before requesting final quotation.
03 · Transit protection
Approve export packaging, loading method and damage-liability process before mass production.
04 · Commercial control
Fix tooling ownership, golden-sample status, milestone payments and change-control rules in writing.
04 · Recommendation
Proceed with Supplier B—subject to four release gates.
Engineering drawing freeze
Material and document review
Golden sample approval
Packaging and inspection plan signed off
A real assessment uses your drawings, quantities, destination, compliance requirements and supplier evidence.